Electoral Area Services Committee Meeting Minutes

Meeting #:

Date:

Thursday, December 11, 2025

Time:

8:30 A.m. - 12:00 P.m.

Location:

Woodhaven Board Room

1450 K.L.O. Road, Kelowna, BC

Committee Members:

• Director K. Kraft, Vice-Chair
• Director W. Carson, Chair
• Director P. Van Minsel
• Loyal Wooldridge
• Councillor S. Tronson

Committee Members (Absent):

• A. Alexander, WFN

Staff:

• S. Ginter, CAO
• C. Griffiths, Director of Corporate Services
• Sandra Ballan-Brown

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1.

CALL TO ORDER

Chair to call the meeting to order.

As an open meeting, a live audio-video feed is being broadcast and recorded on rdco.com.

The Chair called the meeting to order at 8:32.

Noted as an open meeting, a live audio-visual feed is being broadcast and recorded on rdco.com.

2.

LAND ACKNOWLEDGEMENT

The RDCO acknowledges our presence on the traditional, ancestral, and unceded tm̓xʷúlaʔxʷ (land) of the syilx / Okanagan people who have resided here since time immemorial. We recognize, honour, and respect the syilx / Okanagan lands upon which we live, work, and play.

The Chair acknowledged our presence on the traditional, ancestral, and unceded tm̓xʷúlaʔxʷ (land) of the syilx / Okanagan people who have resided here since time immemorial. We recognize, honour, and respect the syilx / Okanagan lands upon which we live, work, and play.

3.

ADOPTION OF AGENDA

To adopt the December 11, 2025 Electoral Area Services Committee meeting agenda.

• VAN MINSEL
  CARSON

  THAT the December 11, 2025 Electoral Area Services Committee meeting agenda be adopted.

  
  
  
  CARRIED

4.

ADOPTION OF MINUTES

To adopt the November 6, 2025 Electoral Area Services Committee meeting minutes.

• CARSON
  VAN MINSEL

  THAT the November 6, 2025 minutes of the Electoral Area Service Committee be adopted.

  
  
  
  CARRIED

5.

CORPORATE SERVICES

5.1

 Inclusive Regional Governance Final Report 2025

To seek the Electoral Area Services Committee's endorsement of the Inclusive Regional Governance Final report for Regional Board approval.

CAO, Sally Ginter, presented a summary of the Inclusive Regional Governance Final Report and responded to questions from the Committee.

Lisa Pastro, Director of Operations for Westbank First Nation responded to questions from the Committee.

• VAN MINSEL
  CARSON

  THAT the Electoral Area Services Committee endorses the Inclusive Regional Governance Final Report as attached to the report from the Chief Administrative Officer dated December 11, 2025.

  
  
  
  CARRIED

6.

DEVELOPMENT SERVICES

6.1

Proposed Short-Term Rental Accommodation Bylaw Updates

To seek the Committee's recommendation to initiate community engagement on proposed RDCO bylaw updates in relation to Short-Term Rental (STR) uses for Electoral Area West and Electoral Area East and to prepare draft bylaw amendments for Regional Board consideration.

Staff provided a presentation regarding proposed bylaw updates to short-term rental uses for Electoral Area West and Electoral Area East and responded to questions from the Committee.

• CARSON
  VAN MINSEL

  THAT the Electoral Area Services Committee recommends that the Regional Board direct staff to initiate community engagement on proposed Regional District of Central Okanagan bylaw updates in relation to Short-Term Rental uses in Central Okanagan Electoral Area West and Central Okanagan Electoral Area East;

  AND THAT the Electoral Area Services Committee recommends that the Regional Board direct staff to prepare draft bylaw amendments for Short-Term Rental uses for Regional Board consideration.

  
  
  
  CARRIED

7.

FINANCIAL PLAN

Electoral Area budget review, updates on electoral area financial plan, electoral area grants.

7.1

2026-2030 Financial Plan - Operating Reserve Allocation Options

Staff presented a PowerPoint on the draft 2026-2030 Financial Plan in relation to the proposed use of operating reserves and related estimated tax impacts to residents and responded to questions from the Committee.

• VAN MINSEL
  CARSON

  THAT the Electoral Area Services Committee endorses the proposed changed to the Electoral Area Services 2026-2030 Financial Plan as presented in the December 11, 2025 Committee report from the Chief Financial Officer.

  
  
  
  CARRIED