Regular Board Meeting Minutes

Meeting #:

Date:

Thursday, May 15, 2025

Time:

9:30 A.m. - 10:30 A.m.

Location:

Woodhaven Board Room

1450 K.L.O. Road, Kelowna, BC

Directors:

• L. Wooldridge, Chairperson (City of Kelowna)
• B. Ireland, Vice-Chairperson (District of Lake Country)
• W. Carson (Central Okanagan West Electoral Area)
• T. Dyas (City of Kelowna)
• M. DeHart (City of Kelowna)
• C. Hodge (City of Kelowna)
• S. Johnston (City of West Kelowna)
• K. Kraft, Vice-Chairperson (Central Okanagan East Electoral Area)
• G. Milsom (City of West Kelowna)
• L. Stack (City of Kelowna)
• P. Van Minsel (District of Peachland)
• R. Webber (City of Kelowna)

Directors (Absent):

• R. de Jong (Alternate Director, City of West Kelowna)
• M. Singh (Alternate Director, City of Kelowna)
• T. McKenzie (Alternate Director, District of Lake Country)
• K. Thom (Alternate Director, District of Peachland)
• A. Alexander (Alternate Director, Westbank First Nation)
• J. Friesen (Alternate Director, City of West Kelowna)

Staff:

• J. Coble (Westbank First Nation)
• S. Ginter, Chief Administrative Officer
• C. Griffiths, Corporate Officer/ Deputy CAO
• D. Noble-Brandt, Director of Development and Engineering Services
• J. Foster, Director of Communications & Information Services
• T. McCabe, Director of Financial Services
• M. Walroth, Director of Protective Services
• T. Kendel, Associate Director of Development and Engineering Services
• S. Ballan-Brown, Executive Assistant - Corporate Services
• J. Reay, Associate Director of Human Resources

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1.

CALL TO ORDER

Chairperson Wooldridge to call the meeting to order.

As an open meeting, a live audio-video feed is being broadcast and recorded on rdco.com.

Chairperson Wooldridge called the meeting to order at 9:30 a.m. and noted that as an open meeting, a live audio-video feed is being broadcast and recorded on rdco.com.

2.

LAND ACKNOWLEDGEMENT

The RDCO acknowledges our presence on the traditional, ancestral, and unceded tm̓xʷúlaʔxʷ (land) of the syilx / Okanagan people who have resided here since time immemorial. We recognize, honour, and respect the syilx / Okanagan lands upon which we live, work, and play.

The Chair acknowledged our presence on the traditional, ancestral, and unceded tm̓xʷúlaʔxʷ (land) of the syilx / Okanagan people who have resided here since time immemorial. We recognize, honour, and respect the syilx / Okanagan lands upon which we live, work, and play.

Provided details on the Moose Hide Campaign.

3.

ADOPTION OF THE AGENDA

All Directors - Unweighted Corporate Vote - Simple Majority (LGA s.208)

To adopt the May 15, 2025 Regular Board meeting agenda.

• THAT the May 15, 2025 Regular Board Meeting agenda be adopted.

  
  
  
  

4.

ADOPTION OF MINUTES

All Directors - Unweighted Corporate Vote - Simple Majority (LGA s.208)

To adopt the April 17, 2025 Regular Board meeting minutes.

• THAT the April 17, 2025 Regular Board Meeting minutes be adopted.

  
  
  
  

5.

FINANCIAL SERVICES

5.1

2024 Financial Statements

All Directors – Weighted Corporate Vote – Majority (LGA s.210)

To consider approval of the 2024 financial statements to comply with legislative requirements for filing financial statements by May 15^th.

Mario Piroddi of BDO provided a verbal presentation summarizing the Central Okanagan Regional Hospital District's 2024 Financial Statements and responded to questions from the Board.

• DEHART
  IRELAND

  THAT the Regional District of Central Okanagan’s Financial Statements, for the year ended December 31, 2024, be approved.

  AND FURTHER THAT the Chair and Director of Financial Services be authorized to sign the Regional District of Central Okanagan’s 2024 Financial Statements, attached to the report

  
  
  
  CARRIED Unanimously

5.2

Falcon Ridge Water System East Service Area Security Issuing Bylaw No. 1570

All Directors - Weighted Corporate Vote - Simple Majority (LGA s.210)
Bylaw adoption requires 2/3 majority (LGA s.228)

To consider readings and adoption of the security issuing bylaw for the Regional District of the Central Okanagan (RDCO) for the Falcon Ridge Water System Expansion.

staff responded to questions from the board.

• KRAFT
  DYAS

  THAT the Regional Board give first, second and third readings to Falcon Ridge Water System Expansion East Security Issuing Bylaw No. 1570, 2025;

  AND THAT the Regional Board adopt Falcon Ridge Water System Expansion East Security Issuing Bylaw No. 1570, 2025.

  
  
  
  CARRIED Unanimously

5.3

Amendment to Miscellaneous Fees and Charges Bylaw No. 1425

All Directors - Weighted Corporate Vote - Simple Majority (LGA s.210)
Bylaw adoption requires 2/3 majority (LGA s.228)

To consider amendments to RDCO Miscellaneous Fees & Charges Bylaw No. 1425, 2018

Staff presented a PowerPoint presentation of the proposed changes to the bylaw and responded to questions from the Board.

• THAT Bylaw No. 1568, Amendment No. 1 to Regional District of Central Okanagan Miscellaneous Fees & Charges Bylaw No. 1425, 2018 be read a first, second and third time;

  AND THAT Bylaw No. 1568, Amendment No. 1 to Regional District of Central Okanagan Miscellaneous Fees & Charges Bylaw No. 1425, 2018 be adopted.

  
  
  
  

5.4

Purchasing Policy Amendments

All Directors Unweighted Corporate Vote - Simple majority (LGA s. 208)

To consider amendments to Board Policy BP7.20 – Purchasing Policy.

Consultant Andy Brennan of Interior Purchasing presented a PowerPoint presentation of the proposed changes to the policy and responded to questions from the Board.

• DYAS
  IRELAND

  THAT the Regional Board amends Board Policy BP7.20 – Purchasing Policy as outlined in the report from the Director of Financial Services, dated May 15, 2025;

  AND THAT the Regional Board approve the renaming of Board Policy BP7.20 Purchasing Policy to BP23-2025 Purchasing Policy.

  
  
  
  CARRIED Unanimously

5.5

Regional Grant in Aid Policy Amendments

All Directors Unweighted Corporate Vote - Simple majority (LGA s. 208)

To consider amendments to Board Policy BP7.20 – Purchasing Policy.

Staff presented a PowerPoint presentation of the proposed changes to the policy and responded to questions from the Board.

                                                          

• THAT the Regional Board amend Policy No. 7.22 Regional Grant-in-Aid Policy as outlined in the report from the Director of Financial Services dated May 15, 2025.

  AND THAT the Regional Board approve the renaming of Policy 7.22 Regional Grant in Aid to BP 22-2025 Grant in Aid.

  
  
  
  

6.

DEVELOPMENT AND ENGINEERING SERVICES

6.1

Building Bylaw Amendments

All Directors - Unweighted Corporate Vote - Simple Majority (LGA s.208)
Bylaw adoption requires 2/3 majority (LGA s.228)

To consider amendments to the RDCO Building Bylaw to enhance the Regional District of Central Okanagan’s Inspection Service efficiency.

Staff presented a PowerPoint presentation of the proposed changes to the bylaw and responded to questions from the Board.

Opposed Directors Kraft and Carson

• DYAS
  WEBBER

  THAT the Regional Board gives first, second and third reading to Bylaw No.1569, Amendment No. 3 to Building Bylaw No. 1482, 2023;

  AND THAT the Regional Board adopts Bylaw No.1569, Amendment No. 3 to Building Bylaw No. 1482, 2023.

  
  
  
  CARRIED

6.2

Draft Regional Agricultural Strategy

All Directors – Unweighted Corporate Vote – Simple Majority (LGA s.208)

To provide an update as to the next steps of the Draft Regional Agricultural Strategy advancing to public engagement.

Staff presented a PowerPoint presentation to update the Board on the Draft Agricultural Strategy launch strategy and responded to questions from the Board.

• DYAS
  DEHART

  THAT the Regional Board receive the Draft Regional Agricultural Strategy – Public Engagement Launch report from the Director of Development and Engineering Services dated May 15, 2025 for information.

  
  
  
  CARRIED Unanimously

6.3

Regional Transportation Service

All Directors – Weighted Corporate Vote - Majority (LGA s.210)

To receive an update following the Board’s direction and approval of the Regional Transportation Service concept on October 24, 2024.

Staff presented a PowerPoint presentation on the proposed establishment of a Regional Transportation Service and responded to questions from the Board.

• THAT the Regional Board receives the Regional Transportation Service report from the Associate Director of Engineering Services dated May 15, 2025, for information;

  AND THAT the Regional Board directs staff to obtain the written consent of the Central Okanagan Electoral Area East Director and Central Okanagan Electoral Area West Director to expand the boundary of the regional transportation service to include the City of Kelowna, City of West Kelowna, District of Peachland, District of Lake Country and Westbank First Nation.

  AND THAT the Regional Board directs staff to seek the consent, by resolution, of the City of Kelowna, City of West Kelowna, District of Peachland, District of Lake Country and Westbank First Nation to participate in the regional transportation service;

  AND FURTHER THAT staff report back to the Regional Board.

  
  
  
  

7.

CORPORATE SERVICES

7.1

Advisory Committees - Rescind Terms of Reference and Dissolve

All Directors – Unweighted Corporate Vote – Simple Majority (LGA s. 208)

To consider rescinding the terms of reference(s) for dissolving the Agricultural Advisory Committee, Planning Advisory Committee and the Environmental & Climate Advisory Committee.

• DYAS
  IRELAND

  THAT the Regional Board rescinds the Terms of Reference for the Agricultural Advisory Committee, the Planning Advisory Committee, and the Environment & Climate Advisory Committee;

  AND THAT the Regional Board dissolves the Agricultural Advisory Committee, the Planning Advisory Committee, and the Environment & Climate Advisory Committee effective immediately.

  
  
  
  CARRIED Unanimously

7.2

City of Kelowna Request for Consent for Service

All Directors – Weighted Corporate Vote – Majority (LGA s.210)

To consider the City of Kelowna’s request for consent to provide non-potable water service to the property legally known as Lot 1 Plan KAP 68835 (McCulloch Lake Resort).

Rod McLean, Utility Planning Manager, City of Kelowna answered questions from the board.

• KRAFT
  STACK

  THAT the Regional Board grants consent to the City of Kelowna to provide non-potable water service to the property legally known as Lot 1 Plan KAP 68835 (McCulloch Lake Resort);

  AND THAT the RDCO may rescind consent upon termination of the McCulloch Lake Water Access Agreement dated March 31, 2025, between the City of Kelowna and 1205687 BC Ltd.;

  AND FURTHER THAT the RDCO may, by resolution of the Board, rescind consent if conditions arise that present undue risk or potential harm to the RDCO.

  
  
  
  CARRIED Unanimously

7.3

Okanagan Regional Library – Determination of Alternative Approval Results-Loan Authorization Bylaw No. 1558

1.  To receive the results of the Alternative Approval Process (All Directors – Unweighted Corporate Vote – Simple Majority LGA s. 208)

2.  To consider adoption of Loan Authorization Bylaw No. 1558 on behalf of the Okanagan Regional Library. (All Directors – Weighted Corporate Vote – Simple Majority LGA s.210)

• THAT the Regional Board receives the Determination of Results from the Alternative Approval Process, Regional District of Central Okanagan, Okanagan Regional Library Loan Authorization Bylaw No. 1558, 2024.

  
  
  
  
• THAT Regional District of Central Okanagan, Okanagan Regional Library Loan Authorization Bylaw No. 1558, 2024 be adopted.

  
  
  
  

8.

PROTECTIVE SERVICES

8.1

Fire Services Review - Final Report

All Directors – Unweighted Corporate Vote – Simple Majority (LGA s.208)

To consider receiving for information the Fire Services Review – Final Report

• DEHART
  HODGE

  THAT the Regional Board receive the report Fire Services Review – Final Report from the Director of Protective Services, dated May 15, 2025, for information.

  
  
  
  CARRIED Unanimously

8.2

2025 Spring Update - 2023 After-Action Review

All Directors – Unweighted Corporate Vote – Simple Majority (LGA s. 208)

To receive for information an update on the Central Okanagan Regional Emergency Program enhancements stemming from the 2023 Wildfire Season - After-Action Review.

Brittany Siebert, Emergency Manger of the Regional Emergency Program, presented a PowerPoint summarizing enhancements to the Central Okanagan Emergency Program and responded to questions from the Board.

• DEHART
  MILSOM

  THAT the Regional Board receive the report 2023 Wildfires – After Action Review Update from the Director of Protective Services, dated May 15, 2025, for information.

  
  
  
  CARRIED Unanimously

7.

CORPORATE SERVICES

7.4

City of West Kelowna -Technical Rescue Services Agreement 2025-2030

All Directors – Unweighted Corporate Vote – Simple Majority (LGA s. 208)

To release the Technical Rescue Services Agreement with the City of West Kelowna from RDCO closed meeting to an open meeting.

• KRAFT
  WEBBER

  THAT the Regional Board receive for information the report from the Corporate Officer / Deputy CAO dated May 15, 2025, regarding the execution of the Technical Rescue Services Agreement between the City of West Kelowna and the Regional District of Central Okanagan.

  
  
  
  CARRIED Unanimously

13.

ADJOURN