REGIONAL DISTRICT OF CENTRAL OKANAGAN
REGULAR BOARD MEETING
REVISED AGENDA

Monday, July 26, 2021

7:00 P.m. - 9:00 P.m.

Woodhaven Board Room

1450 K.L.O. Road, Kelowna, BC

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1.

CALL TO ORDER

Chair Given acknowledged that this meeting is being held on the traditional territory of the syilx/Okanagan peoples.

As an open meeting, a live audio-video feed is being broadcast and recorded on rdco.com.

Roll Call

2.

ADDITION OF LATE ITEMS

2.1

CAO Verbal Update and Community Works Fund Reserve

(All Directors - Unweighted Corporate Vote - 2/3 majority - LGA 230(1))

1. CAO Verbal Update to be added as Item 6.5 under Corporate Services;
2. Community Works Fund Reserve to be added as Item 9.1 under New Business.

• Recommended Motion:

  THAT the Regional Board approves the addition of late items to the July 26, 2021 Regular Board Agenda.

3.

ADOPTION OF THE AGENDA

(All Directors - Unweighted Corporate Vote - Simple Majority - LGA 208.1)

• Recommended Motion:

  THAT the agenda, as amended, be adopted.

4.

ADOPTION OF MINUTES

4.1

Regional Board Meeting Minutes - July 8, 2021

(All Directors - Unweighted Corporate Vote - Simple Majority - LGA 208.1)

• Recommended Motion:

  THAT the Regional Board meeting minutes of July 8, 2021 be adopted.

5.

CORRESPONDENCE

5.1

Okanagan Basin Water Board Meeting Highlights - July 6, 2021

(All Directors - Unweighted Corporate Vote - Simple Majority - LGA 208.1)

• Recommended Motion:

  THAT the Okanagan Basin Water Board meeting highlights of July 6, 2021 be received for information.

6.

CORPORATE SERVICES

6.1

Officer Designation and Delegation of Authority Bylaw

(All Directors - Unweighted Corporate Vote - 2/3 Majority - LGA 230(1))

• Recommended Motion:

  THAT Regional District of Central Okanagan Officer Designation and Delegation of Authority Bylaw No. 1487, 2021 be given first, second and third readings and be adopted.

6.2

Delegation of Authority Amendment Bylaw No. 1489, 2021

(All Directors - Special Vote - 2/3 Majority of Votes Cast - LGA 214(c))

• Recommended Motion:

  THAT Regional District of Central Okanagan Delegation of Authority Amendment Bylaw No. 1489, 2021 be given first, second and third readings and be adopted.

6.3

Appointment of Statutory Officers

(All Directors - Unweighted Corporate Vote - Simple Majority - LGA 208.1)

• Recommended Motion:

  THAT the Regional Board hereby rescinds the appointment of Mr. Brian Reardon as the Corporate Officer effective July 27, 2021;

  AND THAT the Regional Board hereby appoints Ms. Karen Needham to the position of Corporate Officer, to assume the powers, duties, and functions under section 236 [Corporate administration] of the Local Government Act effective July 27, 2021;

  AND FURTHER THAT the Regional Board hereby appoints Ms. Corie Griffiths to the position of Deputy Corporate Officer, to assume the powers, duties, and functions under Section 236 [Corporate administration] of the Local Government Act effective July 27, 2021;

6.4

RDCO Okanagan Regional Library Service Alternative Approval Process

6.4.1

Determination of Results - Alternative Approval Process Okanagan Regional Library

RDCO Okanagan Regional Library Service Establishment Bylaw No. 1477, 2021 and RDCO Okanagan Regional Library Loan Authorization Bylaw No. 1478, 2021

(All Directors - Unweighted Corporate Vote - Simple Majority - LGA 208.1)

• Recommended Motion:

  THAT the Regional Board receive the ‘Determination of Results’ from the Alternative Approval Process (AAP), ‘Regional District of Central Okanagan, Okanagan Regional Library Service Area Establishment Bylaw No. 1477, 2021 and Regional District Central Okanagan, Okanagan Regional Library Loan Authorization Bylaw No. 1478, 2021’ for a new library branch in the City of West Kelowna.

6.4.2

RDCO Okanagan Regional Library Service Area Establishment Bylaw No. 1477, 2021 - Adoption

(All Directors - Unweighted Corporate Vote - Simple Majority - LGA 208.1)

• Recommended Motion:

  THAT Regional District of Central Okanagan Okanagan Regional Library Service Area Establishment Bylaw No. 1477, 2021 be adopted.

6.4.3

RDCO Okanagan Regional Library Loan Authorization Bylaw No. 1478, 2021 - Adoption

(All Directors - Weighted Corporate Vote - Simple Majority - LGA 210.2)

• Recommended Motion:

  THAT Regional District of Central Okanagan Loan Authorization Bylaw No. 1478, 2021 be adopted.

6.4.4

Approval of Indebtedness Agreement between RDCO and Okanagan Regional Library

(All Directors - Weighted Corporate Vote - Simple Majority - LGA 210.2)

• Recommended Motion:

  THAT the Regional Board approve entering into the Indebtedness Agreement between the Regional District of Central Okanagan and Okanagan Regional Library, as attached to the report from the Chief Administrative Officer dated July 19, 2021.

6.5

CAO Verbal Update

(All Directors - Unweighted Corporate Vote - Simple Majority - LGA 208.1)

• Recommended Motion:

  THAT the Regional Board receives, for information, the verbal update from the CAO dated July 26, 2021.

7.

FINANCIAL SERVICES

7.1

Purchase Commitments over $100k during Q2 2021

(All Directors - Unweighted Corporate Vote - Simple Majority - LGA 208.1)

• Recommended Motion:

  THAT the Regional Board, as per section 4.6 of the RDCO Purchasing Policy, receive for information the report dated July 19, 2021 on purchase commitments which exceeded $100,000 made during the 2nd quarter of 2021 (ending on June 30, 2021).

8.

COMMUNITY SERVICES

8.1

Zoning Amendment Bylaw No. 871-262 (Z20/04) - 1st Reading

For D. Leask & S. Macdonald (owners) c/o D. Leask for a site specific rezoning amendment on the subject property to permit a Cannabis Production Facility.  Located at 4345 Maxwell Road.  Central Okanagan West Electoral Area.

(Custom Vote:  Electoral Areas, Peachland and West Kelowna - 1 Director, 1 Vote)

• Recommended Motion:

  THAT the Regional Board, receives for information, the Report from the Director of Community Services dated July 20, 2021 with respect to Zoning Amendment Bylaw No. 871-262 for a site specific rezoning amendment on 4345 Maxwell Road to permit a Cannabis Production Facility;
  

  AND THAT Zoning Amendment Bylaw No. 871-262 not be given first reading.

9.

NEW BUSINESS

9.1

Fire Danger Rating Signs - Community Works Fund - Budget Amendment

(All Directors - Weighted Corporate Vote - Simple Majority - LGA 210.2)

• Recommended Motion:

  THAT the Regional Board approve using $30,000 of Electoral Area West Community Works Grant Funds for the installation of a fire rating danger sign located at the North Westside Fire Hall No. 101 and No.102 and the Wilson’s Landing Fire Department.
  
  AND THAT the Regional Board requests staff to prepare a budget amendment that allocates $30,000 of Electoral Area West Community Works Grant Funds for the installation of three Fire Danger Rating Signs and transfers a $10,000 capital budget amount back to the Wilson’s Landing Fire Department capital reserves account.

10.

DIRECTOR ITEMS

11.

ADJOURN