REGIONAL DISTRICT OF CENTRAL OKANAGANREGULAR BOARD MEETINGAGENDAThursday, January 25, 2024 8:30 A.m. - 4:30 P.m.Woodhaven Board Room1450 K.L.O. Road, Kelowna, BC1.CALL TO ORDER Chairperson Wooldridge to call the meeting to order.As an open meeting, a live audio-video feed is being broadcast and recorded on rdco.com.2.LAND ACKNOWLEDGEMENT The RDCO acknowledges our presence on the traditional, ancestral, and unceded tm̓xʷúlaʔxʷ (land) of the syilx / Okanagan people who have resided here since time immemorial. We recognize, honour, and respect the syilx / Okanagan lands upon which we live, work, and play.3.ADOPTION OF THE AGENDA All Directors - Unweighted Corporate Vote - Simple Majority (LGA s.208)To adopt the January 25, 2024 Regular Board Meeting agenda. 4.ADOPTION OF MINUTES 1.Draft Minutes - Regular Board Meeting_Jan11_2024.pdfAll Directors - Unweighted Corporate Vote - Simple Majority (LGA s.208)To adopt the January 11, 2024 Regular Board Meeting minutes. 5.COMMUNICATION AND INFORMATION SERVICES 5.1Inclusive Regional Governance Report45 m 1.Inclusive Regional Governance - Consultation Discussion Paper Report.pdf2.1.RDCO WFN Inclusive Regional Governance Initiative Discussion Paper.pdf3.2.RDCO Board Presentation - Inclusive Governance Discussion Paper.pdfAll Directors - Unweighted Corporate Vote - Simple Majority (LGA s.208)To provide the Regional Board with the Regional District of Central Okanagan / Westbank First Nation Inclusive Regional Governance Initiative discussion paper prepared by JWR Business Group and to inform the Board of next steps.6.COMMUNITY SERVICES 6.1Floodplain Exemption Application (FEX-23-02) - 9651 Kilkenny Place - EA West10 m 1.FEX-23-02 - Floodplain Exemption - 9651 Kilkenny Place .pdf2.1. Location Map .pdf3.2. Site Plan.pdf4.3. Geotechnical Report.pdf5.4. RDCO Zoning Bylaw 871 - Section 3.28 – Floodplain Regulations.pdf6.5. Prohibited Development Area.pdf7.6. Regional Board Presentation Slides.pdfCustom Vote - Electoral Area West Unfringed Area - Electoral Area Directors Only - 1 Director, 1 VoteTo consider an exemption to the RDCO Zoning Bylaw floodplain setback, to allow an existing seasonal residence to be refurbished and renovated within 15m of Okanagan Lake.7.CORPORATE SERVICES 7.1Brent Road Fire Protection Agreement with District of Peachland WITHDRAWN BY STAFF7.2UBCM Emergency Support Services Equipment and Training Grant Application 5 m 1.UBCM Grant Application - Emergency Support Services Equipment and Training.pdfAll Directors - Unweighted Corporate Vote - Simple Majority (LGA s.208)To seek Board support for staff to apply for a grant application under the UBCM Community Emergency Preparedness Fund.8.FINANCIAL SERVICES 8.1Purchase Commitments over $100,000 during 4Q 20235 m 1.Purchase Commitments Over $100,000 during 4Q 2023.pdfAll Directors – Unweighted Corporate Vote – Simple Majority (LGA s.208) To report all purchase commitments exceeding $100,000 made during Q4 2023 in accordance with section 4.6 of the Board’s Purchasing Policy.8.22024-2028 Five-Year Financial Plan - Draft90 m 1.2024-2028 Financial Plan - Draft.pdf2.Appendix A - Financial Plan Summary.pdf3.Appendix B - Financial Plan Summary - 2024.pdf4.Appendix C - Proposed Staffing Resourcing.pdf5.Appendix D - Administration Overhead Allocation.pdf6.Appendix E - Tax Requisition Comparison.pdf7.Appendix F - Capital Project Expenditures.pdf8.Appendix G - Capital Project Funding.pdf9.Appendix H - Financial Plan by Service .pdf10.Appendix I - Projected Operating Reserves by Service.pdf11.Appendix J - Projected Capital Reserves by Service.pdf12.Appendix K - Projected Equipment Reserves by Service.pdf13.Appendix L - Projected Other Reserves by Service.pdf14.2024-2028 Five-Year Financial Plan - DRAFT PP.pdfAll Directors – Weighted Corporate Vote – Majority (LGA s.210)To present the Regional District of Central Okanagan’s draft 2024-2028 Five-Year Financial Plan for review9.COMMITTEE AND NEW BUSINESS 9.1Economic Trust of the Southern Interior (ETSI) – Alternate Appointment 1.Economic Trust of the Southern Interior (ETSI) - Alternate Appointment.pdf2.ETSI-BC Thompson-Okanagan RAC Terms of Reference.pdfAll Directors – Unweighted Corporate Vote – Simple Majority (LGA s.208)To consider an alternate appointment to Economic Trust of the Southern Interior (ETSI) Advisory Committee.9.2Economic Trust of the Southern Interior - Regional Advisory Committee Meeting Update Fall Funding Intake 1.ETSI-BC Fall RAC Meeting Update 2024_01_09.pdfTo receive for information.10.DIRECTOR ITEMS 11.ADJOURN No Item Selected This item has no attachments.1.ETSI-BC Fall RAC Meeting Update 2024_01_09.pdf1.Draft Minutes - Regular Board Meeting_Jan11_2024.pdf1.2024-2028 Financial Plan - Draft.pdf2.Appendix A - Financial Plan Summary.pdf3.Appendix B - Financial Plan Summary - 2024.pdf4.Appendix C - Proposed Staffing Resourcing.pdf5.Appendix D - Administration Overhead Allocation.pdf6.Appendix E - Tax Requisition Comparison.pdf7.Appendix F - Capital Project Expenditures.pdf8.Appendix G - Capital Project Funding.pdf9.Appendix H - Financial Plan by Service .pdf10.Appendix I - Projected Operating Reserves by Service.pdf11.Appendix J - Projected Capital Reserves by Service.pdf12.Appendix K - Projected Equipment Reserves by Service.pdf13.Appendix L - Projected Other Reserves by Service.pdf14.2024-2028 Five-Year Financial Plan - DRAFT PP.pdf1.Economic Trust of the Southern Interior (ETSI) - Alternate Appointment.pdf2.ETSI-BC Thompson-Okanagan RAC Terms of Reference.pdf1.FEX-23-02 - Floodplain Exemption - 9651 Kilkenny Place .pdf2.1. Location Map .pdf3.2. Site Plan.pdf4.3. Geotechnical Report.pdf5.4. RDCO Zoning Bylaw 871 - Section 3.28 – Floodplain Regulations.pdf6.5. Prohibited Development Area.pdf7.6. Regional Board Presentation Slides.pdf1.Inclusive Regional Governance - Consultation Discussion Paper Report.pdf2.1.RDCO WFN Inclusive Regional Governance Initiative Discussion Paper.pdf3.2.RDCO Board Presentation - Inclusive Governance Discussion Paper.pdf1.Purchase Commitments Over $100,000 during 4Q 2023.pdf1.UBCM Grant Application - Emergency Support Services Equipment and Training.pdf